Budgets that spending is checked against
Plan the year by account, department or project, then let KudiBooks compare each bill and journal with the line it belongs to. Warn people, or stop the spend until someone approves.
Free to use. No card needed.
Budget against actual · 2026
| Line | Budget (₦) | Spent | Left |
|---|---|---|---|
| Marketing | 600,000 | 412,000 | 188,000 |
| Travel | 300,000 | 318,500 | Over · −18,500 |
| Office supplies | 450,000 | 133,200 | 316,800 |
| Total | 1,350,000 | 863,700 | 486,300 |
Spending control is set to warn when a bill goes past a line.
Illustration with sample data.
How it works
- 1
Build the budget
Enter amounts by month or copy last year’s actuals as a starting point. Import a prepared sheet from a CSV.
- 2
Choose the control
Warn when a line is exceeded, or refuse the entry.
- 3
Compare
Open budget against actual for any period, by account or by dimension.
What you get
- Dimensions
- Budget by department, cost centre, project or any dimension you have set up, and report the same way.
- Revisions
- Once a budget is approved you change it by moving amounts between lines or making a revised version, so the earlier one is still there to compare with.
- Spending control
- Choose whether going over a line only warns, or stops the bill or journal from being saved.
- Moving money between lines
- A virement shifts budget from one line to another, and can need an approver.
- Commitments
- Purchase orders count against the budget as commitments, so you see what is already spoken for before the bill arrives. You can also enter a commitment by hand.
- Budget against actual
- Budget, spent and what is left for every line, as at any date.
Common questions
Does it forecast?
No. Budgets are plans you enter. There is no cash forecast yet.
Do I need budgets to use KudiBooks?
No. They are opt-in, and nothing is checked until you create one.
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