Know who owes you, and for how long
Once an invoice is out, the work is following the money. Record what arrives, send a receipt, correct mistakes with a credit note, and see every customer’s balance split by how late it is.
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Aged receivables
| Customer | Current | 1–30 days | 31–60 | 61+ | Total |
|---|---|---|---|---|---|
| Bright Door Studio | 250,000 | — | — | — | 250,000 |
| Northfield Schools | — | 45,000 | 90,000 | — | 135,000 |
| Adaeze Interiors | 60,000 | — | — | 30,000 | 90,000 |
| Total (₦) | 310,000 | 45,000 | 90,000 | 30,000 | 475,000 |
Receipt RC-0031 sent to Bright Door Studio. Statement for Northfield Schools ready to download.
Illustration with sample data.
How it works
- 1
Record what came in
Mark a payment against one invoice or spread it across several. Send the customer a receipt if you want them to have one.
- 2
Correct without editing
If you billed too much or goods came back, issue a credit note. It is applied to the invoice or kept as a balance for the next one.
- 3
Chase the right people
Open aged receivables to see each customer’s balance as current, or 1 to 30, 31 to 60 and over 60 days late.
What you get
- Receipts
- A numbered receipt for each payment you record, as a PDF. It is sent only when you choose to send it.
- Credit notes
- Reduce what a customer owes without touching the original invoice. The credit note has its own number and its own entry in your books.
- Payments that cover several invoices
- One transfer from a customer can be allocated across the invoices it was meant for. Money paid ahead is kept as a balance and applied later.
- Refunds and write-offs
- Pay a customer back from a credit balance, or write off a debt you will not collect. A write-off can be set to need approval first.
- Aged receivables
- Every customer’s balance by age, worked out from the ledger on any date you choose. It adds up to the receivables balance on your balance sheet.
- Customer statements
- A statement for any customer and period, as a PDF you can download or email.
Common questions
Does a credit note change the original invoice?
No. The invoice stays as it was issued and the credit note is a separate document that reduces the balance. That is how the history stays readable.
Are receipts emailed automatically?
Receipts are sent when a customer pays online, or when you choose to send one. KudiBooks does not email anything you did not ask for.
Does it send payment reminders?
Yes. You can send a reminder by hand, or switch on automatic reminders for the days you choose. Each email is listed in your sent log.
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